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AI tools for the FLC campus

At FLC, AI tools are already enhancing communication, instruction, content creation, and data analysis. From classroom innovation to operational efficiency, these tools help us work smarter—when used thoughtfully. 

What is an AI tool?

AI tools use technologies like machine learning and natural language processing to perform tasks that typically require human intelligence, such as writing, data analysis, automation, research, and creative work.

As with any technology, responsible use matters. If your project involves personally identifiable information (PII), be sure to use AI tools only with the permission of the data steward and in accordance with FLC’s data policies.

Best practices for using AI tools

 Check for approval

Not all AI tools are secure or compliant. If you're unsure, ask IT before using a new tool.

 Match the tool to the task

Each AI tool has strengths. For example, use Copilot to summarize or brainstorm—but not to conduct rigorous academic research. Choose tools that match your goals.

 Seek training

Even intuitive tools work better with support. Attend a workshop or review training through CTL, the AI Resources Group, or the AI Institute.

Protect sensitive data

AI tools differ in how they handle PII, so it’s essential to understand each tool’s data privacy practices. Use of PII in AI tools is only allowed with explicit permission from the data steward. Always follow FERPA, HIPAA, and Colorado privacy laws, and use FLC-approved platforms when working with sensitive information.

Review outputs critically

AI-generated content can be biased or inaccurate. Always fact-check results and ask for sources you can verify. Submit an evaluation to the AI Tool Evaluation Form to help us see how well the tools you've used are helping you in your work.

Recommended Institutional AI tools

Below is a list of AI tools that are either already part of the FLC tech stack or are currently being tested by the IT Department. If you have a use case for a tool not listed, please fill out our feedback form so we can understand campus needs.
Note: these recommendations are for FLC use and are not a reflection of personal tool usage policies on personal equipment.

Submit a query for a different AI tool

Tool Type PII handling Funding model Support FLC Guide
Copilot Standard  General generative AI usage (business chat, email/document ideation, summarization, file analysis) Uses tenant‑specific protections under institutional license. PII guide

Microsoft Copilot Standard is available for everyone on campus as part of the Microsoft environment. Do not use the free version for FLC usage.

 IT Department Yes
Copilot License General generative AI usage (Microsoft 365 tasks: Word, Excel, Outlook; context‑aware editing) Uses tenant‑specific protections under institutional license. PII guide Licensed via Microsoft enterprise accounts; request through askit@fortlewis.edu IT Department Yes
ChatGPT General generative AI usage (content generation, brainstorming, summarization, conversational drafting) Free version: no data protection. Enterprise (Team/Enterprise) version: stronger protections, no training on your inputs. Freemium (GPT‑3.5 free; GPT‑4 via subscription). Do NOT use free ChatGPT for FLC business. None No
Claude General generative AI usage (long‑form content creation, document analysis, coding assistance) Does not retain conversation data long‑term; Enterprise tier available for enhanced security. PII guide Freemium (Basic free; Pro and Enterprise available). Do not use the free version for FLC usage. IT Department Yes
Perplexity General generative AI usage (AI‑powered research and summarization with cited sources) Queries may be stored for model training; Pro plan offers privacy controls Freemium (Basic free; Pro subscription available) None No
Grammarly  General generative AI usage (real‑time writing enhancement, tone adjustment, readability scoring) Business and Enterprise include admin controls and data protection; free tier stores content Freemium (Basic free; Premium, Business, and Enterprise plans available).  Marketing & Communications Department No
Adobe Firefly Images, video, audio (generative fill, image creation, text effects) Enterprise accounts offer robust protections; generated content not used to train models Requires Adobe subscription; available to all campus. IT Department No
GitHub Copilot Coding (real‑time code suggestions, function completion, debugging) Code snippets may be stored for service improvement; Business plan includes IP indemnity Subscription None No