Accounting Office
Administrative Offices

Follow these steps to process a Journal Voucher:

• Download and fill out the JV Request Form.
• Email the completed form and supporting documents to jvrequest@fortlewis.edu.

Please inform us about incoming payments::

• Email advance notifications of payments to askaccounting@fortlewis.edu.
• Bring physical deposits to the cashier at 140 Berndt Hall, or use the night drop box after hours.
  • Deposit Transmittal Excel sheet
  • Deposit Transmittal Word document
  • Spend and Revenue Categories Worksheet

Organizing an event and need to manage funds? Borrow our credit card readers and iPads for easy collection. Read the SuccessFund instructions.

Handling supplier payments and reimbursements with precision:

• Checks and EFTs are processed weekly, typically on Wednesdays or Thursdays.
• Allow two weeks for processing invoices and expense reports.
• For detailed purchasing processes and forms, visit the Purchasing Department's site.

Stay updated with payroll schedules and ensure your payments are timely:

• Payroll Calendar: Payroll is processed bi-weekly.
• Holiday Schedule
• Direct Deposit: Sign up to receive your payments directly into your bank account. Ensure your address is current for mailed checks and tax purposes. Sign up for electronic delivery of payroll tax forms.
  • Update personal information in Workday
  • Learn how to use the Payroll App in Workday
  • Sign up for electronic tax forms in Workday.
• Timesheets: Submit weekly by Friday; supervisors must approve time weekly.
  • If time is not entered/submitted and approved within payroll cycle, pay won't be processed until the following payroll cycle.
• For more on employment and benefits, visit Human Resources.

For all student billing inquiries, Skyhawk Station is your go-to resource:

• Website: Skyhawk Station
• Email: skyhawkstation@fortlewis.edu
• Call: 970-247-7301
• Drop-in: Monday – Friday, 9 a.m. - 4 p.m.

All allegations of fraud, waste, and abuse are treated seriously at Fort Lewis College. If you suspect such activity, you are encouraged to report your concerns using the resources provided below.

Reporting options

• State Auditor website: Reports can be submitted directly on the State's Auditor website.
• Fraud hotline: FLC faculty, staff, or students can utilize the fraud hotline to report any suspected cases.

Reporting guidelines

• Who should report: Anyone with reasonable cause to believe fraud, waste, or abuse has occurred.
• Anonymity: Individuals reporting potential fraud may choose to identify themselves or remain anonymous.

Common types of complaints

• Falsified expense or travel reports
• Falsified invoices
• Accepting payments from external parties for preferential treatment
• Use of P-cards for personal purchases
• Theft of company assets
• Manipulating financial statements or other official reports
• Falsifying time reporting or payroll-related information

By reporting concerns, you help Fort Lewis College maintain integrity and accountability. Thank you for your vigilance.